Forms & Grants

In an effort to facilitate data transfer, we encourage you to download, fill out, and return these forms ELECTRONICALLY whenever possible. Please note, starting summer 2010 all updated forms in MS Office formats will now be posted in version 2007. If needed, download the Microsoft Office Compatibility Pack for Word and Excel available on the Microsoft website, or call the contact telephone number listed above the form for an earlier version format.


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EED Forms Due Dates

Assessments - Early Literacy Screening

 For assistance on these forms, call 465-8727.

Number

Form Name

Due Date

05-14-047

2013-2014 Early Literacy Screening Data Handbook - PDF

Jul 15

05-14-047a

2013-2014 Early Literacy Screen Cover Memo - PDF

Jul 15

 

Bilingual/Limited English Proficient Students

 For assistance on these forms, call 465-2888.

Number

Form Name

Due Date

05-05-027

LEP Suggested Accommodation Plan - MS Word

As Needed

05-08-035a

Parent Language Questionnaire - MS Word 2003

N/A

05-08-035b

Language Observations Checklist - MS Word 2003

N/A

05-08-035c

Parent Language Questionnaire - Spanish - MS Word 2003

N/A

05-14-024

Plan of Service for Limited English Proficient Students - MS Word

Apr 15

 

Boarding Home

 For assistance on these forms, call 465-2891.

Number

Form Name

Due Date

05-96-021

Boarding Home Budget Report - MS Excel

Oct 15

05-96-022

FY2014 Boarding Home Instructions and Rates - MS Word

Oct 15

05-96-023

Boarding Home Program Report - MS Excel

Quarterly

 

Career & Technical Education

 For assistance on these forms, call 465-2980.

Number

Form Name

Due Date

05-11-069

CTE Program of Study Template - MS Word

As Needed

05-11-070

Perkins Out-of-State Travel Request - MS Word - MS Word

As Needed

05-12-016

All-In-One Perkins data - Excel Macro-Enabled

Jun 15

05-13-028

CTE Course Description and Standards Crosswalk - MS Word

As Needed

05-13-030

Perkins Local 5-Year Plan for CTE - MS Word

As Needed

05-13-052

Perkins Secondary GMS Budget Worksheets - MS Excel

Jun 15

05-14-028

Perkins FY14 Report FY15 Annual Amendment - MS Word

Jun 15

05-14-044

Perkins Postsecondary End-of-Year Report Template - MS Word

Annually

05-14-045

Perkins Non-Traditional Occupations End-of-Year Report Template - MS Word

Annually

05-14-046

Perkins Secondary-Postsecondary Partnership Grant End-of-Year Template - MS Word

Annually

 

Charter Schools

 For assistance on these forms, call 465-8715.

Number

Form Name

Due Date

05-03-049

Charter Schools Monitoring Form - PDF

As Needed

05-14-049

Charter School Application - MS Word

As Needed

 

Child Nutrition Programs - Enrollment Data Collection

 For assistance on these forms, call 465-8727.

Number

Form Name

Due Date

05-15-014

Child Nutrition Program - Data Handbook - PDF

05-15-014b

Child Nutrition Program - SRM Column Heading Template - MS Excel

05-15-014c

Child Nutrition Program - File Specifications - PDF

 

Child Nutrition Programs - National School Lunch Program (NSLP)

 For assistance on these forms, call 465-8710.

Number

Form Name

Due Date

05-10-004

Food Safety Inspection Summary Form - MS Word 2003

Annually

05-10-010

Application for Waiver of Fluid Milk Requirement - MS Word 2003

As Needed

05-11-009

On-Site Review for Counting & Claiming Procedures - MS Word

N/A

 

Child Nutrition Programs - USDA Commodities

 For assistance on these forms, call 465-8709.

Number

Form Name

Due Date

05-07-021

Commodity Contact Change - MS Word 2003

As Needed

05-96-013

USDA Commodity Loss Procedure and Report - MS Word 2003

As Needed

05-96-051

USDA Food Product Complaint Report - MS Word 2003

As Needed

 

Correspondence Schools (Statewide)

 For assistance on these forms, call 465-8578.

Number

Form Name

Due Date

05-09-007

Correspondence Study Statement of Assurance - MS Word

As Needed

 

Educational Technology

 For assistance on these forms, call 465-8578.

Number

Form Name

Due Date

05-13-012

Budget Inventory Analysis - MS Word

05-14-021

Tech Plan Review Form - MS Word

05-14-043

Alaska's Digital Teaching Initiative - Innovative District Grants - Request for Applications - MS Word

Jun 18

 

Facilities

 For assistance on these forms, call 465-2891.

Number

Form Name

Due Date

05-08-015

Annual Project Summary Debt Retirement Schedule 3 - MS Excel 2003

Oct 15

05-08-016

Annual Report for Grant CIP - MS Word 2003

Jul 31

05-11-046

Monthly Draw Request, State GO Bond Funded Project - MS Excel

Monthly

05-11-047

Quarterly Reconciliation, State GO Bond Funded Project - MS Excel

Quarterly

05-11-068

Capital Budget - Six Year Capital Improvement Plan - MS Excel

Sep 1

05-14-033

FY2016 Capital Improvement Project (CIP) Grant or State Aid for Debt Retirement Application Form - MS Word

Sep 1

05-94-035

Schedule of Payments Made for Principal and Interest on Bonds - Schedule 1 - MS Excel 2003

Oct 15

05-96-007

Notice of Excess Building - MS Word 2003

As Needed

05-96-030

Building Data Record - School Facility - MS Word 2003

As Needed

05-96-031

Building Data Record - Support Facility - MS Word 2003

As Needed

 

Financial Grants Administrative Forms

 For assistance on these forms, call 465-8696.

Number

Form Name

Due Date

05-07-069

Program Budget and Narrative Univ. Non-Profit - MS Excel

As Needed

05-07-070

Request for Reimbursement Univ. Non-Profit and Report - MS Excel 2003

Quarterly

05-07-071

Program Budget and Narrative School District - MS Excel

As Needed

05-07-072

Request for Reimbursement School District and Report - MS Excel 2003

Quarterly

 

Foundation

 For assistance on these forms, call 465-2891.

Number

Form Name

Due Date

05-11-034

FY2015 Projected ADM Submittal – “Paper” - MS Excel - MS Excel

Nov 5

05-93-038

FY2015 District Operating Fund Budget - MS Excel

Jul 15

 

Gifted Plan of Service

 For assistance on these forms, call 465-2857.

Number

Form Name

Due Date

05-11-048

Gifted Plan of Service - MS Word

As Needed

 

Indirect Cost Rate

 For assistance on these forms, call 465-2891.

Number

Form Name

Due Date

05-02-007

Indirect Cost Rate Form FY15 - MS Excel

Dec 31

05-07-044

Indirect Cost Rate Instructions - MS Word

Annually

 

NCLB - No Child Left Behind

 For assistance on these forms, call 465-2884.

Number

Form Name

Due Date

05-14-014

2014-2015 Consolidated Federal Programs Assurances & Certifications Packet - MS Word

As Needed

05-15-001

2014-2015 ESEA Monitoring Indicators District Response Form - MS Word

As Needed

 

NCLB - Title I-A - Basic

 For assistance on these forms, call 465-2884.

Number

Form Name

Due Date

05-11-012

Title I Schoolwide Plan - MS Word

As Needed

05-12-021

Report of Comparability - MS Excel

Feb 15

05-12-021a

Districts Required to Submit the Title I Report of Comparability - MS Word

N/A

 

NCLB - Title I-C - Migrant

 For assistance on these forms, call 465-2885.

Number

Form Name

Due Date

05-07-059

FY15 Designated SEA Reviewer Form - MS Word

Oct 1

05-08-001

2014-2015 COE - PDF

As Needed

 

NCLB - Title II - Part A Preparing, Training and Recruiting

 For assistance on these forms, call 465-8703.

Number

Form Name

Due Date

05-11-015

Professional Development Plan Sample Template - MS Word

As Needed

05-14-048

FY 2015 Title IIA SAHE grant RFP - MS Word

Aug 1

 

NCLB - Title X - McKinney-Vento/Homeless

 For assistance on these forms, call 465-3826.

Number

Form Name

Due Date

05-08-060

Required Immunization Statement for Provisional School Enrollment - MS Word 2003

N/A

05-14-042

2013-2014 McKinney-Vento Subgrant Data Collection and Final Report - Excel Macro-Enabled

Jul 16

05-15-002

2014-2015 ESEA Title X-C Monitoring Indicators District Response Form - MS Word

As Needed

 

OASIS Project

 For assistance on these forms, call 465-8418.

Number

Form Name

Due Date

05-14-007

Fall 2013 OASIS Data Handbook - PDF

Nov 8

05-14-007a

Fall 2013 OASIS SRM Column Heading Template - MS Excel

Nov 8

05-14-027

2014 Participation Rate Data Handbook (OASIS) - PDF

Apr 22

05-14-027a

2014 Participation Rate Cover Memo (OASIS) - PDF

Apr 22

05-14-027b

2014 Participation Rate Column Heading Template (OASIS) - MS Excel

Apr 22

05-14-027c

2014 Participation Rate SRM File Specifications (OASIS) - PDF

Apr 22

05-14-036

Summer 2014 OASIS Handbook - PDF

Jul 15

05-14-036a

Summer 2014 OASIS Cover Memo - PDF

Jul 15

05-14-036b

Summer 2014 OASIS SRM Column Heading Template - MS Excel

Jul 15

05-14-036c

Summer 2014 OASIS SRM File Specifications - PDF

Jul 15

 

Pre-Elementary Education

 For assistance on these forms, call 465-4862.

Number

Form Name

Due Date

05-10-025a

Regulation Notification Letter - PDF

As Needed

05-10-025b

Pre-Elementary School Regulation FAQ's - PDF

As Needed

05-11-062

Head Start Application - MS Word

Jun 1

05-11-062a

Head Start Attachment A - PDF

Annually

05-11-062b

Head Start Attachment B - PDF

Annually

05-11-062c

Head Start Attachment C - PDF

Annually

05-11-062d

Head Start Attachment D - PDF

Annually

05-11-062e

Head Start Attachment E - PDF

Aug 1

05-12-039

FY15 Alaska Pre-Kindergarten Program Request for Applications - PDF

Apr 23

05-13-021

Pre-Elementary School Application for Approval Handbook - MS Word

As Needed

05-13-021a

Pre-Elementary School Application for Approval Handbook - Section One - MS Word

As Needed

05-13-021b

Pre-Elementary School Application for Approval Handbook - Section Two - MS Word

As Needed

05-13-021c

Pre-Elementary School Application for Approval Handbook - Section Three - MS Word

As Needed

05-13-021d

Pre-Elementary School Application for Approval Handbook - Section Four - MS Word

As Needed

05-14-034

Pre-Elementary School Application - MS Word

As Needed

05-14-035

Pre-Elementary Annual Assessment - MS Word

Annually

 

Private Schools

 For assistance on these forms, call 465-8724.

Number

Form Name

Due Date

05-01-019

General Instructions - MS Word 2003

Oct 15

05-01-020

Affidavit of Compliance - MS Word 2003

Oct 15

05-01-021

Corporal Punishment Policy - MS Word 2003

Oct 15

05-01-022

Exempt Religious & Other Private Schools Enrollment - MS Word 2003

Oct 15

05-01-023

School Calendar - MS Word 2003

Oct 15

05-01-024

Enrollment Reporting Form for School District - MS Word 2003

Oct 15

 

Pupil Transportation Funding & Safety

 For assistance on these forms, call 465-2891.

Number

Form Name

Due Date

05-00-015b

Accident Summary Report - MS Word 2003

Monthly or Quarterly

05-06-028

School Bus accident report - PDF

Monthly

05-07-060

School Bus Safety Inspection Manual - 2006 Edition - PDF

N/A

05-13-006

2011 Minimum Standards for Alaska School Buses - MS Word

N/A

 

Quality Schools Grant

 For assistance on these forms, call 465-2887.

Number

Form Name

Due Date

05-01-096

Quality Schools Grant End of Year Report - MS Word

Jul 30

05-13-037

Quality Schools Grant Application - MS Word

May 1

 

Report Card

 For assistance on these forms, call 465-8435.

Number

Form Name

Due Date

05-13-048

Report Card Data Collection Handbook 2013-2014 - PDF

Jun 15

05-13-048a

Report Card Data Collection Template 2013-2014 - MS Excel

Jun 15

05-14-008

2012-2013 Instructions for District & School Report Card Templates - MS Word

N/A

05-14-009

2012-2013 District Report Card Template - MS Word

As Needed

05-14-010

2012-2013 School Report Card Template - MS Word

As Needed

05-14-011

2012-2013 Single Site District & School Report Card Template - MS Word

As Needed

 

Residential Education Program

 For assistance on these forms, call 465-2748.

Number

Form Name

Due Date

05-07-061

Residential School Application - MS Word

Jul 31

05-07-062

Statewide or District-wide Residential School--Year-End Report and Request for Reimbursement - MS Excel

Dec 1

05-07-089

Residential School Year-End Report - MS Word

Jun 30

 

Scholarships

 For assistance on these forms, call 465-6535.

Number

Form Name

Due Date

05-10-020

Alaska 2014-2015 U.S. Senate Youth Program Scholarship Application - MS Word

Annually

05-13-008

Alaska Performance Scholarship Course Approval Form - MS Word

As Needed

05-13-008a

Guidance for School Districts to Submit Course Approval Form - PDF

N/A

05-14-019

IB Coordinator's Overview - MS Word

Sep

05-14-037

Overview for AP Coordinators (New-April 2014) - MS Word

As Needed

 

Special Education

 For assistance on these forms, call 465-8684.

Number

Form Name

Due Date

05-12-018

CEIS Expenditure Plan - MS Word

Annually

05-14-032

Supplemental Workbook - MS Excel

Jul 15

 

Staff Accounting

 For assistance on these forms, call 465-8579.

Number

Form Name

Due Date

05-13-009b

Fall 2012 Certified Staff Accounting File Specs - PDF

Oct 15

05-13-010

Fall 2013 Classified Staff Accounting Handbook - PDF

Oct 15

05-13-010a

Fall 2013 Classified Staff Accounting Column Heading Template - MS Excel

Oct 15

05-13-010b

Fall 2012 Classified Staff Accounting File Specs - PDF

Oct 15

05-14-006

Fall 2013 Certified Staff Accounting Handbook - PDF

Oct 15

05-14-006a

Fall 2013 Certified Staff Accounting Column Heading Template - MS Excel

Oct 15

 

Tuition

 For assistance on these forms, call 465-2748.

Number

Form Name

Due Date

05-96-024

Tuition form - MS Word

Nov 15